Important information for the reproduction of SAHA archival materials

Please Note: SAHA will be resrtucting fees. Fees changes will be effective 1 August 2017

As part of SAHA's objective to create access to archival collections, SAHA provides scans or photocopies of collection materials to researchers subject to the provisions of the Copyright Act, 1978 (South Africa). A user of SAHA's material remains responsible for ensuring compliance with the Copyright Act. We invite you to visit SAHA's copyright page for more information about the issues surrounding copyright as it relates to our collections and, more broadly, South African liberation struggle materials.

Because SAHA does not hold the copyright for the majority of materials in its archival collections, SAHA is not able to offer copyright clearance for the reproduction of any items loaned from its collection. Where possible, SAHA will endeavour to assist researchers with appropriate contact details to request copyright permission directly themselves. Where there is no known copyright holder, provision is at the discretion of SAHA archival staff in line with SAHA's copyright position. The borrower assumes full legal responsibility for any infringement of literary, copyright or publication rights that may occur through such reproduction.

SAHA continues to use the highest international archival standards to produce high quality archival images for preservation and access of materials using Optical Character Recognition (OCR) technology which dramatically improves the searchability of documents. 

As a condition of making archival items from SAHA collections available at the highest reproduction standards for use in an exhibition catalogue, publication or multimedia product, SAHA requires in turn that a copy of the publication or product is to be made available to SAHA (at no cost).

Acknowledgement of SAHA as custodian of the reproduced item must also be included in any such publication.

Reproduction fees for 2017

To offset the costs to SAHA as a non-profit organisation in making these services available, a service fee will be charged for all reproduction requests, in addition to the basic reproduction costs as set below.

Costs recovered through charging for reproduction of SAHA archival material contribute towards the ongoing digitisation of SAHA collections.


Service fee

For 10 or less items provided R250.00

11 - 50 items provided R500.00

50 - 100 items provided  R750.00

More than 100 items provided - Fee available on request


Basic reproduction fee

Photocopies:                             R1.50 per page (colour photocopies not available)


Pre-scanned items

Per image                               R100.00
Per PDF document                   R100.00

Scanning on demand

Per image                               R100.00
Per document page                 R5.00

Audio/video to digital (MP3/MP4) R50.00 for each 15 minutes of media (e.g. R200.00 for 60 minutes of media)

To request reproduction of items in SAHA's collections:

• Complete a SAHA reproduction form (an invoice will be issued on receipt of the form)
• Pay the required amount in full, as per the details on the invoice

Payment from within South Africa: cash, EFT, or credit card using Payfast
Payment from outside South Africa: credit card only using Payfast.
To pay by Payfast a payment link will be generated and emailed to the requester.

The SAHA reproduction fees schedule is updated annually.

Last updated: April 2015